Instructions and Undertaking

• Valid ICF HK Membership -- Please provide your details (name, e-mail, contact details) as recorded with ICF. We will be confirming your details using ICF Global membership verification services.
• Participants are expected to comply with ICF Code of Ethics, ICF Core Competencies and ICF HK Guidelines for the better governance & seamless implementation.
• Participant is expected to bring genuine issues, problems and challenges to be coached on.
• The formation of Trios are done taking into consideration coaches' credentials, experience, language preference is at the discretion of the ICF HK.
• Once a trio is formed, no changes will be accepted.
• Registration through ‘Expression of Interest Form' does not automatically guarantee the enrollment in the ICF HK Peer Coaching Program.
• Program Administrator will communicate to the aspirants once the enrollment process is completed.
• All participants are requested to attend the Kick-off meeting on 22nd October, 12:30-1:30pm.
• No late entries shall be accepted after the deadline.

General Terms and Conditions

1. Client responsibility – The Client shall procure that the Coachee shall observe all the terms and conditions in this Agreement.
2. Conduct of Session – A coaching session (“Session”) may be conducted over the phone, video conferencing (or by any other technological means) (“Audio-Visual”) or in person at a mutually agreed place and times during the coaching period. The Coachee must be on time for all Sessions, whether these take place by Audio-Visual or in person.
3. Session Times -- The Coachee may change times for the Sessions if the Coachee gives the Coach no less than one full business days’ notice (a “business day” is a day on which banks are open for business in Hong Kong, excluding Saturdays and Sundays). For example, notice for change of a Session on Monday must be made latest by Thursday evening the week before. If the Coachee reschedules more than 3 Sessions during the coaching period, then the Coach may immediately terminate this Agreement assignment by giving written notice to the Client. If the Coachee postpones a Session with less than one full business days’ notice, the Session will be forfeited. Audio-Visual or other calls made, or absence in person (as the case may be), after 15 minutes of the scheduled time will be considered missed appointments.
4. Confidentiality of Sessions a) Subject to paragraph 4b-d, the Coach shall treat all contents of the Session with the Coachee and any confidential information concerning the Coachee ("Information") as confidential and shall not disclose Information to any party unless it has been authorised for release by the Coachee, subject to the terms herein. The confidentiality obligations and restrictions in the use of Information will not apply to Information where: i) it was known to the Coach before receipt thereof from the Client or Coachee; ii) it is or becomes part of the public domain through no breach of this Agreement; iii) there is compulsory disclosure as may be required by law or regulation; or iv) there is a perceived risk of danger to the Coachee or other people. b) However, the Coachee's general progress, and/or his or her commitment, towards agreed goals, may be discussed by the Coach with agreed stakeholders (e.g., Coachee's manager, Human Resources) if relevant. The Client commits to respecting the confidentiality of the Sessions and will not ask for a report from the Coachee or Coach about the Sessions unless otherwise agreed by the Coachee and Coach. c) Notwithstanding anything in this Agreement, it is acknowledged that the Coach will include the Coachee's name and other necessary details in her/his log of coaching hours for International Coach Federation credentialing. This information would be treated in strict confidence and no other information about the coaching would be revealed.
5. Preparation for Sessions -- The Client acknowledges that coaching is not advice, therapy, or counseling. The Client will procure that the Coachee understands this and that Coachee is the only one who can grant power to the coaching relationship. This means the Coachee will come to each Session fully engaged in the coaching process and assume responsibility for the Coachee’s forward movement, which includes following through on plans of action that the Coachee initiates. If the Coachee believes the coaching is not working as desired, the Coachee will communicate and take action to return the power to the coaching relationship. If the Coachee repeatedly refuses to follow through with his or her plans of action, then this Agreement or the coaching assignment may be terminable by the Coach (and the provisions below relating to termination shall apply).
6. Nature of Relationship – The role of the Coach is to support and challenge the Coachee in clarifying his or her goals and strategies and achieving the desired changes and development. It is acknowledged that the Coachee remains solely accountable for acting and making the desired changes.
7. Restriction -- The Client and Coachee will not on their own account or on behalf of any other party, engage, solicit, or employ the Coach without International Coach Federation Hong Kong Chapter Limited’s prior written consent (which consent shall not be unreasonably withheld) for a period of 6 months following termination of the coaching services under this Agreement.
8. Termination – either party may terminate this Agreement by giving 1 months’ written notice to the other party.
9. Limitation of Liability -- Client acknowledges that the Coach is giving coaching services without any fee or charges; as such it will not make any claim against ICFHK to recover any damages, losses, liabilities, costs, charges or expenses (“Claims”) which it may suffer or incur by reason of, or arising out of, this Agreement unless and to the extent that such Claims arise from fraud, gross negligence or willful default of the Coach. Notwithstanding anything in this Agreement, the aggregate contribution of the Coach to all Claims shall not exceed the value of consideration received by the Client under this Agreement. The Coach shall under no circumstances whatsoever be liable under this Agreement, whether in contract, tort (including negligence), breach of statutory duty, or otherwise, for any loss of profit, or any indirect or consequential loss arising under or in connection with this Agreement.
10. Disputes and Governing Law – This Agreement shall be governed by the laws of Hong Kong Special Administrative Region. Any disputes between the parties relating to this Agreement shall be submitted to the courts in Hong Kong SAR.